Bylaws Article I Name: The name of this association is Region Twelve. It is an affiliated member of the American Hemerocallis Society, Inc (AHS). The membership of said region consists of AHS members who reside in the state of Florida. Article II Purpose: Region Twelve is a non-profit organization whose purpose is to promote, encourage and foster the development of the genus Hemerocallis and public interest therein, by all suitable and appropriate means. Region Twelve is organized exclusively for educational purposes, including for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code. Article III Members (membership status as such; Regular members, Family or Dual memberships, Youth members and Lifetime members) Section 2: Each member shall receive the AHS quarterly Daylily Journals and the Region Twelve Newsletters. Section 3: A member who either fails to pay their AHS membership dues or resigns from the AHS automatically loses their membership in Region Twelve. AHS annual dues shall be payable in advance by January first of each year. Dues remaining unpaid on March first and after renewal notice has been given by the AHS Secretary shall cause removal of the name of the member from the publications mailing list of the AHS. Their name will also be removed from the Region Twelve mailing lists. Article IV Officers Section 2: Term of RVP office: Section 3 Election RVP: In the first year of the RVP's term a committee of three Region Twelve members shall be elected by the attending membership at the annual fall regional for the purpose of selecting nominees for the office of RVP. All nominations shall be taken from the floor. The first name elected shall serve as the chairman of this committee. Only one of the three members can have served on the nominating committee during the prior election of a RVP, and under no circumstances can a member serve more than two consecutive terms. The chairman of the nominating committee presents the name(s) of the nominee(s) along with a biography of the nominee(s) to the newsletter editor for inclusion in the spring newsletter. At the following spring regional business meeting the chairman of the nominating committee formally presents the name(s) of the nominee(s) to the Region Twelve members assembled. The floor will be opened for additional nominations. Voting will be conducted by written ballot unless there is only one candidate in which case a voice vote shall suffice. The election shall be determined by a majority vote of the regional members present. Within five (5) business days of the election the chairman of the nominating committee must submit the name, address, and telephone number of the RVP-elect to the AHS president and the AHS Regional Officers Chairman. In the event the office of RVP becomes vacant during the term of office, the Region Twelve Director shall appoint a replacement pro tem pending the next regional election. Section 4: Duties: The RVP shall conduct two annual business meetings, arrange for the publication of the regional newsletter, and appoint a RPD, Secretary and Treasurer. Officers shall perform the duties prescribed by these Region Twelve By-laws and by the parliamentary authority adopted by Region Twelve. The RVP shall submit a yearly budget at the annual spring business meeting for approval by the membership. An analysis of the previous year's actual expenses as compared to the previous year's budgeted expenses shall be presented at that time. The RVP shall oversee the content, development, maintenance, and funding of the regional website to assure it is consistent with the purposes of the AHS and Region Twelve. At the fall regional meeting in the second year of the RVP's term the RVP shall appoint two members to a committee to audit the Region Twelve bank account(s) for the time period of the RVP's term. A written report shall be made by the committee and printed in the following spring newsletter. The Regional Publicity Director shall publicize the American Hemerocallis Society, the daylily, and Region Twelve events by various practical means. Within Region Twelve the RPD shall encourage regional and daylily club activities that promote the daylily and the mission of AHS. The RPD shall disseminate to the membership news collected from local and regional activities. The RPD shall preside at a regional business meeting should the RVP be temporarily incapacitated. The RPD shall tabulate the annual popularity poll per AHS instructions. The Regional Secretary shall record and maintain the minutes of all regional meetings and any special meetings called by the RVP. As the custodian of business meeting records, the secretary shall maintain integrity of the records and assure they are subsequently delivered to his/her successor. The Regional Treasurer is the custodian of the Region Twelve funds. The treasurer shall deposit the receipts of the organization in a convenient bank and pay all invoices or requests for reimbursement in accordance with approved criteria. An oral financial report will be presented at each business meeting with a printed copy of same submitted for the record. The treasurer shall participate in the periodic audits of the Region Twelve finances by delivering all pertinent financial records to an auditing committee as directed by the RVP. Article V Meetings: Section 2: The RVP may call for special meetings of Region Twelve. Notice of the time, place and purpose of such meetings shall be given to the members not less than thirty days in advance. Section 3: All meetings shall be called and conducted in conformity with rules prescribed by the regional officers. "Robert Rules Of Order, Newly Revised" shall govern all meeting procedure not provided for in these by-laws. Section 4: Spring Regional Meetings: The host club for the spring Region Twelve regional must in coordination with and under the direction of the RVP make provisions for AHS Exhibition Judges Clinics I, II and III and AHS Garden Judges Workshops I and II. They are expected to work with the Region Twelve AHS Exhibition Judges Liaison and the Region Twelve AHS Garden Judges Liaison. Notice of the date, time, and place for these clinics and workshops shall be given to the members not less than thirty days in advance. Section 5. Regional Meeting Fundraising Fundraising auctions held in conjunction with a regional meeting are to be advertised as to the beneficiary of the auction, i.e. Region Twelve or host club(s). Region Twelve auction plant donations must be coordinated through the Ways and Means chairperson. Collection of Region Twelve auction proceeds is under the control and direction of the Treasurer of Region Twelve. Unless otherwise approved in writing by the RVP at least sixty days prior to the regional meeting, the Region Twelve auction must take place immediately following the business meeting and program. Host clubs must plan to cover all regional meeting expenses with registration receipts and other funds. The RVP may approve full or partial reimbursement to the host club of reasonable unanticipated expenses incurred in conjunction with a regional meeting. Article VI Committees: The RVP shall appoint the chairmen to head all necessary standing committees. These chairmen shall report to the RVP. Article VII Limitations: Notwithstanding any other provision of these articles, the organization shall not carry on any other activities that are not allowed to be carried on;
Article VIII Dissolution: Upon the dissolution if this association, the officers shall, after payment or making provisions for the payment of all liabilities of Region Twelve, dispose of all the assets of Region Twelve to the AHS which is a 501( c)(3) corporation; or to such 501(c )(3) organization organized and operated exclusively for educational purposes similar to those of the AHS. Article IX Conflict of By-laws: In the event of a conflict of these by-laws with the by-laws of the AHS, the by-laws of the AHS shall prevail. This shall apply only to where there is conflict, and shall not be deemed as making these by-laws null and void in total. Article X Amendments: These by-laws may be amended by a two-thirds majority of members present at a valid business meeting. | |